CALL FOR SUPPLIER REGISTRATION
Skills to Live Zambia (S2L Zambia)
1. Introduction
Skills to Live Zambia (S2L Zambia) is a locally registered non-governmental organization (NGO) based in Lilayi, Lusaka. Our mission is to empower vulnerable young people through technical, vocational, and life skills training, enhancing their employability, livelihoods, and income resilience.
In line with our commitment to operational excellence and transparency, S2L Zambia is inviting applications from eligible, experienced, and reputable suppliers to be included on our Approved Supplier Register. Registered suppliers will be engaged, as and when required, for a period of twelve (12) months.
This initiative is designed to build long-term partnerships with suppliers who demonstrate quality, reliability, and alignment with our safeguarding and disability inclusion policies.
2. Eligibility Requirements
To qualify for registration, suppliers must meet the following minimum requirements:
- Be registered with the Zambia Public Procurement Authority (ZPPA) and hold valid PACRA and ZRA certification.
- Hold a valid 2025 Tax Clearance Certificate.
- Operate from a physical and traceable office in Zambia.
- Demonstrate proven experience in the relevant line of business, with at least three (3) references.
- Submit a company profile and CVs of qualified technical personnel (where applicable).
- Provide evidence of compliance with safeguarding policies and a commitment to disability inclusion.
3. Categories of Supply & Services
Interested suppliers may apply to be considered for one or more of the following categories:
Suppliers are required to provide unit quotations for all listed items.
Category 1: Stationery & Office Supplies
- Flip charts
- Markers (permanent and whiteboard)
- Toner cartridges (e.g., MF401)
- Pens (ballpoint, gel, etc.)
- Plain A4 paper
- Envelopes (various sizes)
- Notebooks
- Other general stationery items
Category 2: Personal Protective Equipment (PPE)
- Safety boots
- Work suits with 3-logo branding (embroidery)
- Chef jackets with 3-logo branding (embroidery)
- Medical scrubs with 3-logo branding (embroidery)
- Protective gloves, masks, and other safety gear
Category 3: Foodstuffs & Kitchen Supplies
- Fresh vegetables and fruits
- Mealie meal, flour, rice, sugar, and cooking oil
- Spices, stock cubes, and condiments
- Beans, kapenta, chicken, beef, and fish
- Dairy products (milk, cheese, eggs)
- Kitchen consumables and cleaning supplies (detergents, dishwashing liquid, etc.)
Category 4: Hardware & Electrical Supplies
- Metal sheets and angle bars
- Copper cables, fittings, and electrical accessories
- Solar panels, batteries, and related components
- Electrical tools (screwdrivers, pliers, testers, drills, etc.)
- Welding rods, grinding discs, and workshop consumables
- Paints, brushes, and hardware supplies
Category 5: Video & Photography Services
- Provision of professional photography services
- Videography (minimum 3-minute sample video required)
- Editing and production services
- Submission of samples of previous work with quotations for similar outputs
Category 6: Branding & Printing Services
- T-shirts with 2-logo embroidery (unit pricing required)
- Logo design and development
- Printing of promotional materials (banners, flyers, posters)
- Provision of a catalogue of previous branding work
Category 7: Supply of Greening and Climate-Friendly Materials
- Various types of trees and ornamental plants
- Waste collection bins
- Solar geysers and related accessories
- Eco-friendly construction and training materials
4. Submission Guidelines
Interested suppliers are required to submit the following documents:
- Application letter clearly stating the category or categories applied for.
- Company profile, including full contact details.
- Copies of PACRA, ZRA, ZPPA registration, and 2025 Tax Clearance Certificate.
- List of at least three (3) references/clients with evidence of similar work done.
- CVs of key technical staff (where applicable).
- Quotations or pricing for listed items in stationery, PPE, foodstuffs, and branding categories.
- Samples or catalogues (for photography, videography, and branding services).
- Evidence of a physical and traceable business location.
- Bank details reflecting the name of the company.
5. Submission Deadline
All applications must be submitted electronically to: s2lzambia@youngafrica.org
Deadline: Friday, 31st October 2025 at 17:00 hours CAT
Important:
- All bid documents must be submitted as one consolidated PDF file.
- Late submissions will not be considered.
6. Important Notes
- Registration does not guarantee contract award, but pre-qualified suppliers will be eligible for consideration for procurement opportunities during the 12-month period.
- Skills to Live Zambia reserves the right to accept or reject any application, wholly or in part, without obligation to provide reasons.
- Suppliers are expected to uphold high ethical standards and demonstrate compliance with S2L Zambia’s safeguarding policy and disability inclusion practices.
7. Conclusion
This call for supplier registration represents an opportunity for businesses to partner with Skills to Live Zambia in strengthening service delivery and supporting the empowerment of vulnerable youth. We look forward to engaging with suppliers who can deliver high-quality goods and services, aligned with our values of accountability, inclusion, and community impact.
