EXECUTIVE DIRECTOR

Planned Parenthood Association of Zambia • Full-time • Lusaka • 7h ago

Planned Parenthood Association of Zambia (PPAZ) is a voluntary, not for profit organization that undertakes advocacy work and service provision in Sexual and Reproductive Health and Rights (SRHR) in Zambia. PPAZ is seeking a qualified person for the position of Executive Director to be based in Lusaka.

Job purpose:

The Executive Director will provide strategic, technical and operational leadership support to ensure that the PPAZ programmes are aligned with the national development agenda, including the achievement of universal access to SRHR in Zambia. He/she will be charged with ensuring results-based management, capacity development and provide leadership in technical representation of evidence and knowledge development and dissemination.

The Executive Director overall responsibilities:

· Ensure that the Association has a long-range strategy which achieves its mission, and towards which it makes consistent and timely progress.

· Provide leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the Board.

· Promote active and broad participation by volunteers in all areas of the Association’s work.

· Maintain official records and documents, and ensure compliance with local and donor regulations.

· Maintain a working knowledge of significant developments and trends in the Sexual and reproductive Health

Main Tasks:

1. Legal and regulatory compliance

· Files legal and regulatory documents and comply with relevant laws and regulations both at Local authorities and at IPPF level.

· Support the Board to determine values, mission, vision and goals.

· Support the Board to monitor and evaluate Association’s relevancy, effectiveness, and results.

· Keep the Board fully informed regarding the Association’s condition and all important factors influencing it.

· Keep informed of developments in the Association’s mission area, general business management including, governance and resource mobilization development.

· Ensure that appropriate policies are in place to guide the Association’s work in all areas.

2. Human Resource Management and General Administration

· Provide general oversight of all the Associations activities, manage day to day operations and ensure a smoothly functioning, efficient Association.

· Ensure program quality and Association’s stability through development and implementation of standards and controls, systems and procedures, and regular evaluation. (accreditation).

· Responsible for the recruitment, employment, and release of all personnel, both paid staff and volunteers.

· Ensure that job descriptions are developed, regular performance evaluations are held, and sound human resource practices are in place.

· See to it that an effective management team, with appropriate provision for succession, is in place.

· Maintain a work climate which attracts, keeps, and motivates a diverse staff of top-quality people.

· Recommend staffing, compensation, and financing to the Board.

3. Governance

· Work effectively with the Board, to define their roles and responsibilities and help evaluate their performance regularly.

· Work with the Board Chairperson to enable theBoard fulfill its governance functions and manage the Board’s due diligence process to assure timely attention to core issues.

· Work with Board Chairperson to focus theBoard attention on long range strategic issues.

· Work with theBoard members to get best thinking and involvement of each Board member and to stimulate each Board member to give his / her best.

· Recommend volunteers to participate in the Board and to play an advisory role in the different sub-committees.

4. Finance/ Fiscal

· Ensure that Association is fiscally sound.

· Work with staff and Board to prepare the Associations budgets and Annual Work Plan.

· Establish rigorous accountability standards for grant and budget tracking.

· Direct financial activities and make decisions based on Annual Work Plans and policies developed in consultation with the Board and IPPF Regional Office

· Oversee the fiscal/budget activities of the Association and ensure adequate controls are place.

· Oversee all, accounting and financial activities

· Obtain contributions, contracts, grants and in-kind donations to support the Associations projects and services.

· Present annual budget, quarterly financial reports to the Board and to IPPF Regional Office.

· Ensure the Association’s compliance accountability to the Board, funders and regulatory bodies.

· Engage with IPPF Management and Board Treasurer in financial planning and diversification activities.

· Work with theBoard, ensure financing to support goals, including an effective Resource mobilization program.

5. Resource Mobilization and Philanthropy (knowledge management)

· Develop and sustain a diverse funding base.

· Raise the visibility of the Association through the development and implementation of a sustainable marketing campaign geared to its various stakeholders as well as the public.

· Ensure an effective resource mobilization program by serving as the chief development officer or hiring and supervising an individual responsible for this activity.

· Ensure that there is availability of materials to support solicitation.

· Provide leadership in developing and implementing the Association’s fundraising plan and monitoring the plan’s progress.

· Support Board members carry out philanthropy and Resource mobilization activities.

· Foster a culture of philanthropy and ensure a donor centered Association that nurtures loyalty through a comprehensive relationship building program.

· Participates actively in identifying, cultivating and soliciting donor prospects.

6. Relationship (advocacy/Lobbying/partnerships) building

· Identify, develop and maintain key relationships necessary to support an effective Association and assure proper planning, relationship building and communication

· Represents the Association at all appropriate public functions and make effective public presentations.

· Establish and maintain contacts with key offices in both the public and private sectors

· Facilitate the integration of the Association into the mainstream of the community by ensuring the use of effective marketing and communication activities.

· Act as an advocate, within the public and private sectors, for issues relevant to the Association, its services and constituencies.

· Pay attention to clients, volunteers, donors and the community in order to improve services and generate community involvement. Ensure community awareness of the Association’s response to community needs.

· Serve as Association’s chief spokesperson and acts as advocate for issues relevant to the Association

· Pay attention to stakeholders in order to improve services and generate community involvement.

· Work with legislators, regulatory agencies, volunteers and representatives of the private sector to promote legislative and regulatory policies that encourage a healthy community and address the issues of the Association’s constituencies.

7. Leadership

· Demonstrate initiative and creativity in identifying and addressing strategic issues facing the Member Association

· Effectively manage continuity, change and transition.

· Set and achieve clear and measurable goals and reasonable deadlines.

· Deal effectively with demanding situations and design and implement effective interventions.

· Consistently display integrity and model the Association’s values.

Key skills and competencies

· Significant and proven leadership skills developed through several years in senior management positions.

Minimum of a degree in Public Health/Business Administration/Management preferably master’s degree
At least 10 years of overall professional experience; ideally 5+ years of demonstrable broad program, financial and operations management experience in a senior position

· Excellent organizational development, interpersonal, marketing, communication, administration and personnel management skills essential.

· Understanding of not-for profits and experience working with boards of directors and volunteers.

· An affinity for working with culturally and politically diverse stakeholders

· Visionary, trustworthy, diplomatic, understanding and innovative with high energy level.

· Experience in managing complex budgets.

· Passion for the mission of Association and IPPF.

· Success at fund development, including knowledge of and success in attracting donors and corporate grants; ability to solicit individual donors.

· Excellent communication skills, both written and oral; strong presentation skills.

· The ability to foster a healthy organizational culture, to encourage teamwork and collaboration; strong interpersonal skills that include the ability to inspire and motivate; effective at conflict management.

· Ability to raise the visibility of the Association through successful advocacy.

· Excellent analytical skills.

· Multi-cultural sensitivity.

· Experience working with and developing an effective Board of Directors.

· Legislative and politically savvy.

Major Qualifications:

· Masters in Public Health, Development Studies, Population Studies or related field

· Post graduate degree in Business Administration is added advantage

· Proven donor-funded project management, strong financial oversight skills and rights-based approaches.

· Demonstrated leadership ability and experience in management of a country-wide organization, preferably an NGO for a period of at least 6 years.

Competitive remuneration will be negotiated with the successful candidate.

PPAZ is an equal opportunity employer