HILLCLIFF IMPORT AND EXPORT LIMITED
Job Title: Data Production Clerk
Department: Production
Reports to: Production Manager
1. Job Purpose
To ensure accurate, timely, and efficient collection, recording, and analysis of production data for
the soya chunks line. The Data Production Clerk supports decision-making by maintaining
detailed production records, monitoring inputs and outputs, and preparing daily, weekly, and
monthly reports on production performance, efficiency, and material usage.
2. Key Responsibilities
A. Data Recording & Documentation
• Record daily production figures, including input (soya bean quantity, energy use,) and output
(finished soya chunks, Cooking oil, feed and by-products(sludge, low fat, waste).
• Maintain batch records for each production shift.
• Capture machine operating hours, downtime, and causes of stoppages.
• Update raw material usage logs and inventory balances.
• Record shift handovers, maintenance activities, and operator notes.
B. Data Analysis & Reporting
• Compile daily production summaries and submit to the Production Manager or delegated
Supervisor.
• Assist in analyzing yield rates, production efficiency, and losses.
• Prepare weekly and monthly reports comparing actual production against targets.
• Generate reports on power/fuel consumption per batch or per ton produced.
• Highlight any deviations or inefficiencies for management attention.
C. Quality & Compliance
• Coordinate with the Quality Assurance team to verify product quality records.
• Ensure that data entries comply with company production standards and traceability systems.
• Maintain confidentiality and integrity of all production data.
D. Coordination & Support
• Work closely with production operators, supervisors, and maintenance teams to gather accurate
information.
• Support management during audits and inspections by providing organized production data.
• Participate in continuous improvement initiatives by providing accurate statistical support.
3. Key Performance Indicators (KPIs)
• Data accuracy rate (target ≥ 98%)
• Timeliness of daily and monthly report submissions
• Variance between recorded and actual output
• Compliance with production documentation standards
• Reduction in data entry errors and reporting delays
4. Skills and Competencies
• Strong numerical and analytical skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Excel and production data management systems
• Knowledge of manufacturing processes (preferably food processing or extrusion systems)
• Good communication and teamwork skills
• Ability to work under minimal supervision and meet reporting deadlines
5. Qualifications & Experience
• Certificate in Production Management, electrical, Agriculture, mechanical, Statistics, Business
Administration, or related field.
• Minimum of 1 years’ experience in data entry, production reporting, or manufacturing
operations.
• Experience in soya processing, food manufacturing, or agro-industry is an added advantage.
6. Working Conditions
• Plant-based position with extended hours during peak production.
• Exposure to factory environment (noise, dust, and heat).
• Requires strong coordination with shift teams and supervisors.
