๐๐๐๐ซ๐๐ญ๐๐ซ๐ฒ โ ๐๐๐๐ข๐๐ ๐จ๐ ๐ญ๐ก๐ ๐๐ข๐๐ ๐๐ก๐๐ง๐๐๐ฅ๐ฅ๐จ๐ซ
๐๐ข๐ญ๐ฒ ๐๐ง๐ข๐ฏ๐๐ซ๐ฌ๐ข๐ญ๐ฒ ๐จ๐ ๐๐๐ข๐๐ง๐๐ ๐๐ง๐ ๐๐๐๐ก๐ง๐จ๐ฅ๐จ๐ ๐ฒ
City University of Science and Technology invites applications from qualified, professional, and highly organized individuals to fill the position of Secretary in the Office of the Vice Chancellor.
The successful candidate will provide high-level administrative and secretarial support to the Office of the Vice Chancellor and ensure the efficient coordination of official duties and communications.
๐๐ข๐ง๐ข๐ฆ๐ฎ๐ฆ ๐๐ฎ๐๐ฅ๐ข๐๐ข๐๐๐ญ๐ข๐จ๐ง๐ฌ
1. Diploma in Secretarial Studies, Office Administration, Business Administration, or a related field.
2. Additional certification in Office Management or Executive Secretarial Studies will be an added advantage.
๐๐ฑ๐ฉ๐๐ซ๐ข๐๐ง๐๐
Minimum of two (2) years proven experience in office administration, executive secretarial work, or a similar role.
๐๐๐ช๐ฎ๐ข๐ซ๐๐ ๐๐ค๐ข๐ฅ๐ฅ๐ฌ ๐๐ง๐ ๐๐จ๐ฆ๐ฉ๐๐ญ๐๐ง๐๐ข๐๐ฌ
1. Excellent written and verbal communication skills.
2. Strong organizational and time management abilities.
3. Proficiency in Microsoft Word, Excel, PowerPoint, and email management.
4. Ability to handle confidential information with integrity and discretion.
5. Strong minute-taking and report-writing skills.
6. Professional telephone etiquette and customer service skills.
7. Ability to coordinate meetings, appointments, and official correspondence.
๐๐๐ฒ ๐๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ข๐ฅ๐ข๐ญ๐ข๐๐ฌ
1. Provide administrative and secretarial support to the Vice Chancellor.
2. Manage the Vice Chancellorโs schedule, meetings, and appointments.
3. Prepare official correspondence, reports, and presentations.
4. Record and prepare minutes during meetings when required.
5. Handle incoming calls, emails, and official visitors professionally.
6. Maintain confidential records and documentation of the office.
7. Coordinate internal and external communication on behalf of the Vice Chancellor.
๐๐๐ซ๐ฌ๐จ๐ง๐๐ฅ ๐๐ญ๐ญ๐ซ๐ข๐๐ฎ๐ญ๐๐ฌ
1. High level of professionalism and integrity.
2. Strong attention to detail.
3. Excellent interpersonal and communication skills.
4. Ability to work under pressure and meet deadlines.
5. Well-organized, reliable, and proactive.
๐๐ฉ๐ฉ๐ฅ๐ข๐๐๐ญ๐ข๐จ๐ง ๐๐๐ญ๐๐ข๐ฅ๐ฌ
Interested candidates should submit their application letter, CV, and certified copies of academic qualifications to:
