Position Overview:
Mayiko Infrastructure Limited is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our daily office operations. We are looking for someone who can multitask effectively, communicate clearly, and help keep our administrative functions running smoothly.
Key Responsibilities:
• He/she is responsible to ensure that the entire office and involved assets, systems including vehicles are in working condition for Directors, Management and All Employees.
• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRO to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth functioning of business, not specifically mentioned hereinabove.
• Implement and maintain administrative policies and procedures to ensure compliance with company standards and regulations.
• Assist to Prepare and manage the budget for administrative functions.
• Monitor expenditures and ensure cost-effective solutions for administrative needs.
Qualifications:
- Diploma or Degree in Business Administration or related field.
- Proven experience as an Administrative Assistant, Secretary, or Office Administrator.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team.
About Mayiko Infrastructure Limited:
Mayiko Infrastructure Limited: is a prominent global mining conglomerate, specializing in the production and processing of manganese in various forms, including oxides and ferro alloys. We also maintain inventories of other base metals. Our operations span several countries, with a focus on the UAE and India. We are recognized for our proactive mindset and specialized expertise in technical, engineering, construction, and operational domains, enabling us to successfully develop and operate complex mines and mineral processing facilities. Our focus remains on delivering substantial benefits to our investors, employees, and the communities that host our operations.
We are an equal-opportunity employer. We encourage applications from all qualified individuals, irrespective of gender, race, or disability.
Application Instructions
Please send your CV and cover letter to hr@mayikoinfra.com. Kindly indicate “Administrative Assistant” in the subject line of your email.
