Purpose of the role:
To be an active player of the procurement function and provide day-to-day support to the internal customers (end users) for outsourced goods and services that they require. The specialist will ensure to undertake, at a minimum, sourcing, supplier relations, timely communications and processing of orders and intra-departmental improvements. They will be required to execute their duties professionally and with high integrity.
Reports to: Procurement Manager
Branch: Lusaka
Contract Duration: Two (2) Years
Key Duties and Responsibilities:
Purchasing
· Ensure all procurement scopes and specifications are comprehensive and clearly defined.
· Issue RFQs/tenders in line with approved timelines.
· Evaluate tender submissions objectively and obtain necessary approvals.
· Place purchase orders and actively follow up to expedite delivery.
· Secure and apply optimal purchase terms for all procurements.
End-User Relations
· Conduct weekly meetings with end-user departments to review procurement needs.
· Resolve user concerns and issues promptly.
· Seek clarification on user requirements where necessary.
· Provide orientation and guidance to end users to enhance understanding of procurement processes.
Supplier Relations
· Maintain professional and consistent communication with all suppliers.
· Conduct post-purchase vendor performance assessments.
· Identify, develop, and maintain relationships with reliable suppliers for existing and new requirements.
Cost Saving & Value for Money
· Achieve best value for money in every procurement by securing competitive pricing.
· Prioritize competitive bidding while maintaining a pool of reliable vendors.
· Record all achieved savings in the central savings register.
Ethics, Professionalism & Integrity
· Demonstrate full awareness and adherence to ethical procurement practices.
· Uphold the highest standards of professionalism when dealing with internal and external stakeholders.
· Consistently follow company policies and procedures in executing tasks.
Organizational Culture & Values
· Promote and exemplify the Kenkijin philosophy, values, principles, and behaviors across the business.
· Consistently uphold organizational values in all activities and interactions.
Qualifications & Experience
· Must have a full Grade 12 Certificate.
· Bachelor’s Degree in Procurement, Purchasing and Supply or equivalent field.
· Member of the Zambia Institute of Purchasing and Supply (ZIPS).
· Minimum of two (2) years’ relevant work experience.
· All Qualifications must be validated by Zambia Qualifications Authority (ZAQA).
Job-Specific Competencies
· Proficiency in Microsoft Excel (intermediate) and Microsoft PowerPoint.
· Strong professional communication and assertiveness.
· Effective negotiation skills.
· Excellent interpersonal and stakeholder engagement skills.
· Sound analytical and technical abilities.
If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to recruitment-hcmz@hcmaf.com, or send your application to:
The Senior Manager – Human Capital and Administration
Hitachi Construction Machinery Zambia, Co. Ltd.
KK International Airport Road, Plot 2350/M
P.O. Box 30182, Lusaka.
The closing date for applications is Tuesday 7th October, 2025.
