Yalelo is seeking a highly motivated and detail-oriented procurement analyst. The Analyst will be involved in goal setting and preparation of SOPs on various procurement practices and their alignment to business policies. He/she will enhance accuracy, efficiency and visibility of procurement processes to both the end user and the organisation.
Responsibilities
• Analyze procurement data to identify cost-saving opportunities and efficiency improvements
• Develop and update procurement policies, procedures, and departmental objectives.
• Maintain an organizes supplier database, up to date record keeping of KYC of vendors, preparation of KPIs and SOP s for effective process follow ups.
• Vendor onboarding and related compliance checks against company policies.
• Ensure effective use of procurement dashboards for increased efficiency in the procurement to pay process
• Increase visibility and accuracy of the procurement to pay process to the business
• Prepare and update preferred vendors list and follow up of preferential request from end user for compliance.
• Monitor supplier performance and ensure adherence to contract terms and service level agreements.
• Collaborate with internal stakeholders, including finance, operations, and legal teams, to align procurement activities with business objectives
• Maintain accurate records of procurement activities, contracts, and supplier information in procurement systems
• Conduct cost-benefit analyses to determine the financial impact of procurement decisions
• Ensure compliance with company policies, industry regulations, and ethical standards in all procurement activities
• Prepare detailed reports on procurement activities, spending trends, and supplier performance for management review
• Participate in process improvement initiatives to streamline procurement operations and enhance overall efficiency
• Ensure timely reporting to meet internal and regulatory requirements.
• Train end user on procurement to pay procedures and compliance from time to time
Qualifications
• Diploma or Degree in Procurement, Supply Chain Management, Business
• Administration, or related field.
• Minimum 3 years of experience in procurement or supply chain, preferably in FMCG or aquaculture.
• Full Member of Zambia Institute of Purchasing & Supply (ZIPS)
• Computer literate – proficient in MS office packages and ERP system such as Sage, SAP, etc.
• Strong negotiation, communication, and analytical skills.
• Self-starter with demonstrated ability in continuous improvement with technological dynamics
Key Competencies:
· Ability to work with a team
· Strong attention to detail and accuracy in documentation
- Effective task tracking and follow-through
- Ability to prioritize and manage multiple procurement activities simultaneously
- Strong interpersonal and stakeholder engagement skills
- Proactive problem-solving and decision-making abilities
- Familiarity with procurement compliance and risk management
- Ability to work under pressure in a fast-paced environment
