Job Role
To support the finance and administration functions of the company by assisting with accounting records, preparing quotations and invoices, handling basic administrative duties, and ensuring accurate documentation and timely financial reporting.
Key Responsibilities
Accounting & Finance Support
- Assist with daily accounting entries including:
- Posting sales invoices and receipts
- Recording supplier invoices and payments
- Maintaining petty cash records and reconciliations
- Support monthly bank reconciliations
- Assist with preparation of financial reports and schedules
- Maintain proper filing of financial documents (physical and electronic)
- Support stock, debtor, and creditor reconciliations
- Assist during audits and financial reviews
Quotations & Invoicing
- Prepare accurate customer quotations based on approved price lists
- Generate sales invoices and delivery notes
- Ensure invoices are issued on time and correctly matched to deliveries
- Follow up on outstanding quotations and invoices where required
- Maintain proper records of quotations, invoices, and credit notes
Administrative Duties
- Handle general office administration and record keeping
- Maintain customer and supplier master data
- Support procurement documentation (LPOs, GRNs, supplier files)
- Assist with correspondence, emails, and document preparation
- Coordinate with sales, warehouse, and logistics teams
- Ensure compliance with company procedures and internal controls
Key Skills & Competencies
- Good understanding of basic accounting principles
- Strong administrative and organizational skills
- High attention to detail and accuracy
- Ability to multitask and meet deadlines
- Good communication and interpersonal skills
- Honest, reliable, and able to handle confidential information
- Ability to work independently with minimal supervision
Qualifications & Experience
- Diploma or Degree in Accounting, Finance, Business Administration, or related field
- 1–3 years experience in:
- Accounting or finance support roles
- Office administration
- Invoicing and quotations
- Experience in a distribution, wholesale environment is an advantage
Computer Skills
- Proficient in Microsoft Excel and Word
- Experience with accounting or ERP systems (e.g., Sage, Odoo, Pastel) is an advantage
- Ability to work with email and basic office software
