JOB SUMMARY
As a member of the Finance Team, the Finance Officer provides/is responsible for providing financial services in order to ensure effective, efficient and accurate financial and administrative operations for Orbis’s comprehensive eye health project in the country. The Finance Officer must comply with the Generally Accepted Accounting Principles.
The position is based in the Orbis Office in Lusaka and may require some domestic travel but no more than 25% of the time.
LOCATION
Lusaka, Zambia
REPORTING & WORKING RELATIONSHIPS
The Finance Officer will report to the Finance Manager, based in Lusaka and works collaboratively with the Zambia programme, administrative and finance staff. S/he also works with the Senior Regional Finance Manager. They also liaise with colleagues at the Orbis headquarters office in New York as needed.
ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY
Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner. Ensure effective financial management, reporting, and compliance of resources to support high-quality program implementation for the Country Program.
Responsibilities:
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Timely preparation, verification, and process invoices and coding of all payment documents.
- Timely capturing of transactions in the MIP finance system
- Manage the weekly/monthly payment run and keep supporting documentation
- Maintain the general ledger/spreadsheets indicating performance against approved budgets
- Active participation in the preparation of the budgets
- Maintain and file all transactional records (supporting documentation) in a systematic manner
- Review and verify travel retirements/claims and submit for approval
- Ensure that staff advance accounts are regularly and timely updated
- Maintain a filing system for all financial documents
- Ensure the confidentiality and security of all financial and employee files
Assurance
· Promote a high- level control environment
· Actively participate in audit preparation and corrective action
· Support capacity building on policies and procedures for Orbis staff and partners o to ensure compliance
Perform monthly reconciliation statements
· Reconcile the accounts payable monthly
· Reconcile the accounts receivable monthly
· Prepare and reconcile bank statements
Grant / Fund Reporting
· Involved in producing financial reports for project
Monthly financial reporting to the Finance and Senior Regional Finance Manager including:
· Maintain supporting documentation relating to financial transactions
· Produce monthly financial reports
· Bank reconciliation reports and supporting documents
· Receive and analyze reports from partners and ensure that they comply with the advance issued and supported by the correct documentation.
QUALIFICATIONS & EXPERIENCE
The incumbent must have experience/proficient knowledge in the following areas:
- Grade 12 with 5 ‘O’ levels
- Professional accounting qualification and skill such ACCA /CIMA Finalist or Degree in Accounting
- A minimum of 3 years working with an International NGO
- Conversant with Microsoft Office (Excel, Word and Outlook)
- Experience using at least one accounting software
- Fluency in English language (reading, speaking and writing)
- Strong knowledge of the Generally Accepted Accounting Principles
- Grant management/fund accounting
- A Member of Zambia Institute of Chartered Accountants (ZICA)
- Preparation of financial statements and financial reports
- office administration
SKILLS & ABILITIES
· Skilled in, and committed to, community participation/interaction, field visits and presence in project areas
· Proven project management skills, including finance, logistics and procurement management skills.
· Strong interpersonal and diplomacy skills with a customer-centered approach and the ability to maintain strong relationships with various stakeholders with different backgrounds.
· Excellent spoken and written English language competence is essential
· Excellent organizational, planning and presentation skills: ability to effectively multi-task and manage a broad spectrum of responsibilities with the appropriate sense of urgency.
· Strong analytical and problem-solving skills.
· Highly functional in Microsoft Word, Excel, and Outlook
· Flexible, pro-active, and open-minded work style: the ability to work productively both independently and in a team-based environment.
· Fluent in English (verbal and written).
· Willingness to travel locally
ORBIS VALUES & COMPETENCIES
At Orbis, our values and competencies are central to how we work and grow, both as individuals and as a global organization. These expectations apply to all employees and help ensure that we are aligned in our mission and impact.
Our Values in Action: We are guided by five values: Accountability, Commitment, Innovation, Integrity, and Equity. These values reflect how we engage with our colleagues, partners, and the communities we serve. We expect everyone at Orbis to model these values in daily decisions and behaviors.
Our Competencies in Action: These describe the key skills and behaviors needed to succeed at Orbis. They are used in performance discussions and to support career development across roles.
Click here for a quick overview of our values and competencies
To learn more about Orbis, go to http://www.orbis.org
Orbis is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, disability, veteran status, or any other protected characteristic.
We encourage applications from qualified individuals of all backgrounds, cultures, and communities, particularly those underrepresented in the international nonprofit sector. Orbis is proud to foster an environment where everyone can contribute meaningfully and thrive.
