We are seeking a detail-oriented and organized Administrative Assistant to support our daily operations and ensure smooth office functioning.
Position Summary
The Administrative Assistant will play a key role in managing office operations, providing clerical and administrative support to the management team, coordinating communication, and ensuring efficient workflow. The ideal candidate is proactive, professional, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities
Office Administration
- Manage day-to-day office operations including filing, record-keeping, and office supplies inventory.
- Coordinate office maintenance, repairs, and vendor services.
Administrative Support
- Assist management with scheduling, calendar management, and meeting coordination.
- Prepare, proofread, and format company documents, reports, and presentations.
- Handle incoming calls, emails, and inquiries, directing them to appropriate personnel.
- Support onboarding procedures for new hires.
Client & Team Support
- Serve as the first point of contact for visitors and clients.
- Assist with preparing client proposals, invoices, and service agreements.
- Support IT consultants with documentation, project scheduling, and client follow-ups.
Data & Documentation
- Update and maintain databases, spreadsheets, and internal records.
- Ensure secure handling of confidential information.
- Organize digital and physical documentation for easy retrieval.
Operational Coordination
- Assist in organizing company meetings, training sessions, and workshops.
- Support procurement processes, including quotations and purchase orders.
- Help with basic bookkeeping tasks such as expense tracking and invoice follow-ups (if applicable).
Qualifications & Skills
Required
- Diploma or Degree in Business Administration, Office Management, or related field.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking skills.
- Attention to detail and ability to work with minimal supervision.
- Strong customer service orientation.
Preferred
- Experience working in an IT or consulting environment.
- Basic knowledge of accounting or invoicing software.
- Familiarity with CRM or project management tools.
Personal Attributes
- Professional demeanor and positive attitude.
- Strong problem-solving skills.
- Ability to prioritize tasks and meet deadlines.
- Trustworthy with confidential information.
- Team-oriented and adaptable.
Benefits (optional section – add or modify as needed)
- Competitive salary
- Professional development opportunities
- Supportive and collaborative work environment
- Opportunities for career growth within the organization
