Our client in the legal industry is inviting applications from suitably qualified and experienced candidates for the following two positions, Personal Assistant to the Managing Partner and Legal Assistant. Both roles require high levels of professionalism, confidentiality, organization, and the ability to perform under pressure.
1. Personal Assistant
Key Responsibilities:
- Manage calendars, appointments, and meeting schedules for the Managing Partner.
- Prepare, draft, and manage internal and external correspondence including emails, reports, and letters.
- Maintain organized filing systems for HR documents, legal files, contracts, and finance-related records.
- Assist in HR and finance administration, including expense tracking and payment follow-ups.
- Coordinate communication between departments, clients, and external stakeholders.
- Draft meeting agendas, prepare minutes, and follow up on action items.
- Monitor office supplies and support procurement processes.
- Handle confidential information with discretion.
- Perform any other duties assigned by the Managing Partner.
Qualifications & Experience:
- Degree in Business Administration or Human Resource Management (or related field).
- Minimum of 3 years' experience in a Personal Assistant, Executive Assistant, or administrative support role.
- Strong communication, organizational, and multitasking abilities.
- High proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.
- Ability to work independently, prioritize tasks, and uphold confidentiality.
2. Legal Assistant
Key Responsibilities:
- Provide legal support to the Managing Partner and the legal team.
- Draft legal documents and correspondence.
- Conduct legal research and prepare summaries, briefs, and reports as required.
- Assist with several legal processes including Litigation, Attending to matters in court, filing and case management.
- Support immigration-related matters including preparation of applications and documentation.
- Organize and maintain legal files, contracts, and case records.
- Assist with matters involving employment law and arbitration.
- Manage diary entries for court dates, deadlines, and legal appointments.
- Perform any other tasks assigned to support legal operations.
Qualifications & Experience:
- Bachelor of Laws (LLB) from a recognized institution, a Masters degree will be an added advantage.
- Experience in litigation and immigration matters is a must.
- Strong legal drafting, research, and analytical skills.
- Excellent communication and organizational abilities.
- Ability to manage multiple files and work under pressure.
- Admitted Advocate with minimum 2 years and above.
How to Apply:
Interested candidates should send their application letter and CV to: trust@invictushill.co.zm or beene@invictushill.co.zm Email subject line: - Application – Personal Assistant - Application – Legal Assistant
