We are looking for a highly organized and proactive Administrative Officer to be the heart of our office operations. We need a "go-to" person who can keep our daily activities running like clockwork. You will be responsible for streamlining office procedures, managing records, and providing essential support to the entire team.
Key Responsibilities
- Oversee daily office operations to ensure a productive and professional work environment.
- Act as the primary point of contact for visitors, incoming calls, and general email inquiries.
- Manage and replenish office supplies, stationery, and kitchen inventory.
- Coordinate facility maintenance, including repairs, cleaning services, and utility management.
- Maintain organized physical and digital filing systems for company records and contracts.
- Handle the petty cash fund, track office expenses, and assist with basic bookkeeping.
- Schedule and coordinate meetings, book travel arrangements, and manage the office calendar.
- Prepare official correspondence, reports, and detailed minutes during staff meetings.
- Research and negotiate with vendors to ensure cost-effective procurement of office goods.
- Support HR tasks such as onboarding new employees and maintaining staff attendance records.
- Ensure the office complies with health and safety regulations and maintain first aid supplies.
Qualifications and Requirements
- Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
- 2 to 3 years of experience in a dedicated administrative or office support role.
- High proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
- Strong written and verbal communication skills with a high level of professional integrity.
- Exceptional multitasking abilities and the capacity to prioritize tasks under pressure.
- Proven problem-solving skills and a strong attention to detail.
- Ability to work independently with minimal supervision.
