1. Administration Officer (Lusaka – 1 Position)
Reporting To: Director / Management
Job Purpose
To provide efficient administrative and secretarial support to the Director and management team to ensure smooth office operations, effective communication, meeting coordination, and performance monitoring.
Key Responsibilities
- Attend to and make telephone calls promptly and professionally.
- Type correspondence, reports, and documents accurately and in a timely manner.
- Handle confidential internal and external correspondence with discretion.
- Take accurate dictation from the Director and transcribe into formal documents.
- Receive and attend to visitors to the Director appropriately.
- Organise management meetings and record minutes.
- Schedule meetings efficiently to ensure punctuality and productivity.
- Coordinate the preparation of departmental and individual work plans.
- Evaluate office performance and prepare reports for management review.
Qualifications and Skills
- Diploma or Degree in Business Administration, Office Management, or related field.
- Proven administrative/secretarial experience.
- Excellent communication and organisational skills.
- Proficiency in Microsoft Office.
- High level of professionalism and confidentiality.
