Job Description: Management Trainee – Human Resource, Administration,
Job Title: Management Trainee – Human Resource and Administration
Department:
Human Resources & Administration
Reports To:
Managing Director
Job Purpose:
To support the Human Resource and Administration department while gaining hands-on experience in HR operations, office administration, staff welfare services, canteen coordination, and gardens/environment maintenance. The role is designed to develop future leaders through practical exposure to people management, operational administration, and workplace support services.
Key Responsibilities:
Human Resource Functions:
- Assist in recruitment, onboarding, induction, and employee documentation processes.
- Maintain employee records, attendance systems, leave schedules, and HR databases.
- Support payroll preparation through attendance and employee data coordination.
- Assist in employee welfare, performance management, and disciplinary administration.
- Support implementation of HR policies, procedures, and compliance standards.
- Coordinate staff training, orientation, and engagement activities.
- Assist with grievance handling and employee relations support.
Administration Functions:
- Support daily office administration, filing systems, and records management.
- Coordinate procurement of office supplies, uniforms, and welfare materials.
- Assist in scheduling meetings, preparing reports, and maintaining calendars.
- Support facility management, office cleanliness, security, and maintenance.
- Coordinate logistics, transport, accommodation, and departmental support services.
- Assist in monitoring company assets and administrative resources.
Canteen Management Functions:
- Assist in supervising daily canteen operations to ensure timely meal preparation and service delivery.
- Monitor food hygiene, cleanliness, and compliance with health and safety standards.
- Support stock control for food supplies, kitchen equipment, and consumables.
- Assist in meal planning coordination and staff welfare food service programs.
- Monitor canteen staff attendance, scheduling, and operational efficiency.
- Ensure proper maintenance of kitchen facilities and dining areas.
- Support cost control measures and minimize wastage.
Gardens & Grounds Management:
- Assist in supervising company gardens, landscaping, and outdoor cleanliness.
- Coordinate routine maintenance of lawns, plants, trees, and outdoor spaces.
- Monitor gardening tools, equipment, and supply usage.
- Support environmental cleanliness initiatives and waste management practices.
- Ensure outdoor areas reflect company standards for safety and appearance.
- Coordinate gardening staff schedules and task allocation.
- Support beautification projects and workplace environmental improvement.
Learning & Development:
- Rotate across HR, Administration, Canteen, and Gardens functions for practical exposure.
- Participate in operational improvement projects.
- Prepare departmental reports and performance summaries.
- Gain understanding of staff welfare systems, workplace management, and support services.
- Build leadership capacity in people and operational management.
Qualifications:
- Bachelor’s degree in human resource management, Business Administration, Public Administration, or related field
- Recent graduate or early-career professional with 1-3 years work experience.
- member of ZIHRM
Skills & Competencies:
- Strong communication and interpersonal skills
- Leadership potential and supervisory ability
- Organizational and multitasking skills
- High attention to detail
- Problem-solving ability
- Microsoft Office proficiency
- Ability to coordinate diverse operational areas
- Understanding of health, hygiene, and workplace safety standards
Personal Attributes:
- Professionalism
- Initiative
- Integrity and confidentiality
- Team player
- Adaptability
- Strong work ethic
- Positive attitude
Career Progression:
This role prepares the candidate for advancement into:
- HR and Administration Officer
- HR and Administration Officer
Equal Opportunity Statement:
The company is committed to developing well-rounded professionals by providing structured exposure to human resource management, administration, staff welfare, and operational support systems.
Deadline for applications is 16/05/2026
